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What is Digitisation?
Simply put, we transfer your paper files into digital format such as PDF.
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How do we do this?
We will collect your documents from your premises and prepare them in our office for the scanning process. Upon collection, we will tag all archive boxes with a unique reference number, and you will receive a certificate of receipt.
Next, we carefully remove all staples, bindings, and paperclips to ensure the documents are ready for scanning. Any documents not in suitable condition for processing will be set aside for your review. Our services cover documents up to A3 size, utilising top-of-the-line Kodak scanners for remarkable quality.
Our experts will consistently monitor the quality of the images and conduct spot checks to ensure you receive the expected results.
After digitisation is completed, the software will scan the images using OCR technology, resulting in searchable PDF files.
Our team will rename your documents according to your preferred format and upload them to an end-to-end encrypted cloud-based storage. You will have 60 days to download the documents to your servers.
Once everything is finished, you can choose whether to have the documents shredded by our third-party partner by signing a Destruction Authorisation form, or you can have them returned to your premises in the same manner we collected them. Simultaneously, the cycle would restart, and we could collect the next batch of documents.
What are the benefits?
- Create a healthier planet for the upcoming generation.
- Free up valuable space within your premises.
- Secure storage of your data without concerns.
- Prevent loss from fire, flood, pests, or human error.
- Accessible to anyone, anywhere in the world, at any time.
- Enhanced security through encryption or password protection, as required.
- Searchable PDFs save you time by eliminating the need to sift through physical files.
- Economical in the long term, leading to cost savings.
Exclusive offer
FREE Collection - Sussex only
FREE Preparation
FREE Optical Character Recognition
FREE Return
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Based On
You are in Sussex
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Searchable PDF output
A4 documents
min. 20 boxes
Basic file naming
300 dpi color scan
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Files to be returned
Our Document Scanning service is designed for:
We understand that some Conveyancing and Probate matters can span around ~1000 pages. Consider the space you'll free up once those files are scanned and shredded.
Are Right to Work documents and CVs overflowing from your filing cabinets? We'll clear them out for you at your premises; you won't need to lift a finger
Account statements and mortgage applications contain sensitive client information. Rest assured, this data will be securely handled all the way through the process
Invoices, receipts and purchase orders can be printed on various sizes and thicknesses of paper.
Our machines can process anything up to standard A3 size
Loss or misfiling of medical records, care plans, and operation reports can lead to tragic events. You can eliminate these risks by storing all data in digital format.
Admission forms, annual reports, and exam papers are pivotal to both student success and the overall performance of the school. It's essential for monitoring performance and learning progress that this information is accessible via cloud-based storage to anyone, at any time.
Other services
Document Storage
Data Management
Confidential Shredding
business@scanitall.co.uk
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